Administrative & Timekeeping Clerk
Hiring: 01 Position

We are seeking a highly organized and detail-oriented Administrative & Timekeeping Clerk to join our HR & Admin team. The successful candidate will be responsible for maintaining accurate attendance records and providing essential administrative support to ensure smooth daily office operations.

Job Responsibilities
Timekeeping Management: Daily monitoring and recording of employee attendance, leaves, overtime, and late arrivals using the company's timekeeping software/biometric system.

Data Accuracy: Ensure all attendance data is updated in real-time, resolving any discrepancies in clock-in/clock-out records with department heads.

Payroll Support: Prepare accurate monthly attendance reports to support the Payroll department in calculating salaries and bonuses.

Administrative Support: Manage office supplies inventory, handle incoming/outgoing correspondence, and assist in organizing company events or meetings.

Policy Compliance: Assist in monitoring employee compliance with company rules and regulations regarding attendance and office conduct.

Reporting: Prepare periodic reports on staff attendance, absenteeism rates, and overtime statistics for management review.

Documentation: Maintain well-organized digital and physical records for employee time-related documentation.

Job Requirements
Education: Bachelor’s degree in Human Resources, Business Administration, Accounting, or related fields.

Experience: 1–2 years of experience in administrative, HR-admin, or timekeeping roles.

Technical Skills:

Proficiency in MS Excel (specifically advanced functions like VLOOKUP, Pivot Tables for data tracking) is mandatory.

Familiarity with Timekeeping software or HRIS systems is a significant advantage.

Soft Skills:

Meticulousness: High attention to detail to avoid errors in data processing.

Integrity: Ability to maintain confidentiality regarding employee records and payroll-related information.

Communication: Clear verbal and written communication skills to interact with staff across all departments.

Time Management: Ability to meet strict deadlines, especially during monthly payroll processing cycles.

Benefits
Stable Compensation: Competitive salary package based on experience.

Professional Growth: Opportunities to develop skills in HR operations, data analysis, and professional office management.

Environment: Friendly, stable, and professional office working environment.

Insurance: Full benefits (social, health, and unemployment insurance) in accordance with local labor laws.

Perks: Periodic salary reviews, annual leave, and company team-building activities.
Industry Keywords: Attendance Tracking, Payroll Support, Data Management, Office Administration, HR Operations.

Attributes: Meticulous, Organized, Reliable, Detail-oriented, Confidential.

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