We are seeking a precise, diligent, and organized Billing and Posting Clerk to manage our financial invoicing and record-keeping processes. In this role, you will be responsible for ensuring the accuracy of customer billing, processing payments, and maintaining up-to-date records in our financial systems. If you possess a strong aptitude for numbers, high attention to detail, and a commitment to maintaining professional financial standards, this is an outstanding opportunity to support our revenue cycle and contribute to the integrity of our financial operations.

Key Responsibilities
Billing Execution: Prepare and issue accurate invoices to customers, ensuring all charges, service details, and contract terms are correctly reflected.

Payment Posting: Accurately record and post customer payments (checks, credit cards, ACH, electronic transfers) to the correct accounts in our accounting software.

Data Integrity: Maintain precise digital and physical records of all billing and payment transactions, conducting regular audits to ensure data matches system balances.

Discrepancy Resolution: Identify and investigate inconsistencies between billed amounts and payments received, coordinating with customers and internal teams to resolve issues.

Account Maintenance: Update customer account information, handle adjustments or credits as authorized, and monitor outstanding balances.

Reporting: Generate daily, weekly, or monthly billing and payment reports to support senior accounting staff in financial tracking and cash flow analysis.

Communication: Serve as the first point of contact for customer inquiries regarding billing statements, payment status, or account balances, providing professional and timely support.

Requirements & Qualifications
Education: High school diploma or equivalent; coursework in accounting, bookkeeping, or business administration is preferred.

Experience: 2–4+ years of experience in billing, accounts receivable, or a related clerical finance role.

Technical Skills:

Proficiency in accounting software (e.g., QuickBooks, Xero, Sage) and advanced Microsoft Excel skills (vlookups, pivot tables).

Strong aptitude for data entry with a high degree of speed and accuracy.

Familiarity with financial reporting cycles and basic accounting principles.

Personal Attributes:

Meticulous Attention to Detail: Ability to spot small numerical errors or discrepancies within high volumes of transactions.

Numerical Aptitude: Confidence in performing mathematical calculations and managing financial documentation.

Reliability & Integrity: Strong commitment to handling financial data with complete accuracy, transparency, and confidentiality.

Problem-Solver: Ability to independently track down missing information or resolve billing issues effectively.

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