JOB DESCRIPTION: Import-Export Documentation Specialist (Nhân viên Chứng từ Xuất nhập khẩu)
Job Responsibilities
Documentation Processing: Prepare, verify, and manage all necessary export/import documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Air Waybills, and Certificates of Origin (C/O) to ensure compliance with international trade regulations.

Customs Clearance Support: Coordinate with the customs brokerage team or government authorities to prepare and submit accurate customs declarations (E-customs/VNACCS/VCIS).

Shipping Coordination: Communicate with freight forwarders, shipping lines, and logistics providers to book shipments, track vessel/flight schedules, and manage the release of cargo.

Bank & Insurance Documentation: Prepare Letter of Credit (L/C) documents, payment instructions, and insurance certificates, ensuring all terms and conditions meet the requirements of the sales contract.

Compliance: Ensure all shipping activities adhere to relevant import/export regulations, trade laws, and specific requirements for hazardous or specialized goods.

Reporting & Record Keeping: Maintain an organized digital and physical filing system for all shipments; generate reports on shipment status, costs, and performance metrics for management.

Problem Resolution: Proactively identify and resolve documentation discrepancies, customs hold-ups, or logistical delays to minimize demurrage and detention charges.

Internal Coordination: Work closely with the Sales, Purchasing, and Warehouse teams to ensure that shipment plans align with production schedules and customer delivery deadlines.

Job Requirements
Education: Bachelor’s degree in International Business, Logistics & Supply Chain, Foreign Trade, or related fields.

Experience: 1–3 years of experience in import-export documentation, logistics coordination, or freight forwarding.

Technical Skills:

Proficiency in E-customs software (VNACCS/VCIS).

Strong understanding of Incoterms, HS Codes, and international shipping procedures.

Proficiency in MS Office (Excel, Word).

Language: Professional proficiency in English (reading/writing) is required for communicating with overseas partners and handling international shipping documents.

Attention to Detail: Excellent accuracy in data entry and document verification to prevent costly errors in customs or banking procedures.

Organization: Ability to manage multiple shipments simultaneously and prioritize tasks under strict deadlines.

Professionalism: Strong communication skills and a proactive approach to solving issues with cross-functional teams and external partners.

Benefits
Competitive Compensation: Attractive base salary + performance bonuses.

Insurance: Full social, health, and unemployment insurance in accordance with local labor laws.

Professional Development: Training on updated customs regulations, trade compliance, and logistics management systems.

Career Path: Clear advancement opportunities to Senior Documentation Specialist, Import-Export Supervisor, or Logistics Manager.

Work Environment: Professional, dynamic, and data-driven logistics/supply chain environment.

Industry Keywords: Import/Export, Customs Clearance, Freight Forwarding, Incoterms, B/L, C/O, VNACCS, Supply Chain, Documentation, Logistics.

Attributes: Detail-oriented, Organized, Responsible, Accurate, Communicative, Proactive.

Share

Comments