JOB DESCRIPTION: Event Executive / Event Manager
Job Responsibilities
End-to-End Event Management: Plan, execute, and manage events from concept to post-event evaluation, including product launches, roadshows, activations, and company gatherings.

Project Planning: Develop comprehensive project timelines, event run-sheets, and detailed checklists to ensure all milestones are met on schedule.

Vendor & Supplier Management: Source, negotiate, and coordinate with vendors, including production houses, AV/lighting teams, venues, caterers, and freelance staff. Ensure high-quality output while keeping costs within budget.

Budgeting & Financial Control: Draft detailed budgets, track expenses throughout the event lifecycle, and manage vendor payments to ensure the project remains profitable and on-budget.

On-Site Supervision: Lead on-site execution, managing technical setups, guest registration, flow of events, and troubleshooting any unforeseen issues in real-time.

Stakeholder Coordination: Collaborate with internal departments (Marketing, Sales, Operations) to ensure the event aligns with the broader brand strategy and achieves communication goals.

Health & Safety Compliance: Ensure all event logistics, venue setups, and crowd management plans comply with safety protocols, local regulations, and venue policies.

Post-Event Evaluation: Analyze event success through feedback surveys, attendance metrics, and ROI calculation. Prepare detailed post-event reports with actionable insights for future improvements.

Job Requirements
Education: Bachelor’s degree in Communications, Marketing, Hospitality, Business Administration, or related fields.

Experience:

Event Executive: 1–3 years of experience in event operations or project coordination.

Event Manager: 3–6+ years of experience in managing high-stakes events, showing proven leadership in complex logistics.

Technical Skills:

Proficiency in project management tools (e.g., Notion, Asana, Trello) and MS Office (Excel for budgeting is essential).

Basic knowledge of design/editing software (Canva/CapCut) is a plus for creating event collaterals.

Understanding of production logistics (AV setups, staging, printing/fabrication).

Soft Skills:

Crisis Management: Ability to stay calm under pressure and make rapid decisions when problems arise on-site.

Interpersonal/Communication: Exceptional negotiation and people skills for managing external vendors and diverse internal stakeholders.

Attention to Detail: Meticulous organizational skills to track dozens of moving parts simultaneously.

Benefits
Competitive Compensation: Attractive base salary + performance bonuses for successful event delivery.

Professional Growth: Access to creative networking, training in advanced production management, and clear career progression.

Work Environment: Dynamic, fast-paced, and highly interactive. No two days are the same, with opportunities to work in diverse venues and settings.

Insurance: Full insurance coverage in accordance with local labor laws.

Perks: Flexible working hours (during non-event days), team-building, and opportunities to travel for regional events.

Industry Keywords: Event Planning, Logistics Management, Vendor Management, Production, On-site Execution, Budgeting, Activation, Stakeholder Coordination.

Attributes: Resilient, Detail-oriented, Creative, Organized, Proactive, Problem-solver.

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